Frequently Asked Questions

APPLICATION FUNDRAISING      TRAINING     


APPLICATION

  • 1. What is your application deadline?

    CHARITY ENTRY (I don’t have an entry to the race)
    The first review of all applications will occur Mid-March. After that, if entries are still available, runners will be reviewed and accepted on a rolling basis.

    While the application requires a credit card number, your card will not be charged the $50 registration fee unless you are accepted to the team.

    If any runners remain on the wait list after additional entries have been allocated by NYRR and before NYRR’s charity entry registration deadline on September 15, we will contact these runners should any of our team members need to withdraw from the race. Anyone accepted off the wait list recognizes they are still responsible for the full $3,500 fundraising requirement.

    GUARANTEED ENTRY (I already have an entry to the race)
    Guaranteed entry applications are accepted at any time between now and race day; however, later applicants do so with the understanding that certain team amenities (e.g. a jacket in the requested size) may be subject to availability. All guaranteed entry applicants, regardless of the date the application is submitted, understand that they are responsible for the full $1,500 fundraising requirement.

  • 2. What if I already have an entry?

    Guaranteed entry runners are welcome to apply at any time, but the later you apply, certain team benefits (gear, transportation, etc.) will be subject to availability.
  • 3. Is there any application fee?

    No. You enter your credit card number at the time of application, but nothing is charged upon submission. It is not until you are formally accepted to the team, and you acknowledge your acceptance, that your card will be charged the $50 “registration fee,” which is immediately applied towards your personal fundraising goal.
  • 4. Are there any other costs associated with the team?

    You will be responsible for paying the race registration fee to register yourself formally for the race. For US residents, this fee is $216 for NYRR members and $255 for non-members. Non-US residents pay $347. These fees are the same as those charged to runners with guaranteed entries, and are paid directly to NYRR, not the Alzheimer’s Association. We will send registration invites to accepted team members in early June, so please expect to pay this registration fee at that time. Failure to do so will void your entry into the race but will not release you from your fundraising commitments with the Alzheimer’s Association.

    Other than the race registration fee, the following perks are free of charge to every ATEA team member, regardless of fundraising minimum:

    • Participation (online and/or in-person) in our training program, led by three professional certified running coaches
    • Attention and advice from a certified team physical therapist
    • Athletes to End Alzheimer’s gear – a jacket, a tech training tee, and a running singlet – and occasional discounts and special offers on other gear.
    • Private transportation to the starting line
    • Pre-race pasta dinner and post-race reception
    • An online fundraising toolkit and support from Athletes to End Alzheimer’s staff
  • 5. I don’t live in the New York City area. Can I run for the team?

    Yes! We encourage any runner who is committed to the mission of the Alzheimer’s Association to apply for our team. A sizeable percentage of our runners join the team from out of state every year, and we strive to keep the group connected via Facebook, Twitter, and our Spotlight blog (http://nycrun2remember.blogspot.com/), where every runner on the team is encouraged to share their Alzheimer’s story and their reason for running, throughout the season.

    NYRR hosts three tune-up runs during the season, 18-20 miles each, in Central Park, to acquaint marathoners with pacing and running in a large group. If you are able to travel to the area for one of these runs and to meet the team, we very much encourage it. (You will be required to register for those runs on your own, through the NYRR website at www.nyrr.org.) If you will be in town at any other time during the training season and would like to join us for a run, please let me know! Regardless of whether you’re from New York City or San Diego, the coaches will be communicating with you regularly and keeping you up to date on what the team is doing, so we encourage you to come visit, if you can!

    As race weekend approaches, we will work with our out-of-state runners to provide travel advice, suggestions on where to stay, spectator support, directions for getting around to all of the different events, etc. If your family will be traveling with you, don’t worry – our pre-race pasta party is open to you (for free) and your family members as well (for a small fee) and we welcome your entire cheering section to our post-race reception (free of charge).
  • 6. What factors are considered in my application?

    While a number of factors are considered in any application to our team, we generally favor those applicants with the strongest personal connections to Alzheimer’s disease. Fundraising history also plays a factor in our decisions, but if your history is limited or nonexistent, we will not necessarily rule you out as a good candidate. After all, everyone has to start somewhere!

    We also encourage (relevant) name dropping! If your sister ran for the 2009 team and inspired you to run for us this year, we want to know your sister’s name! If you work with one of our amazingly committed Board members, who mentioned you should run for our marathon team, we want to know their name! If you met one of our runners in the park and they encouraged you to apply, we want to know who that runner is! If you’re not specific in your application, chances are good we’ll be asking anyways…so please feel free to be specific!

    Other questions, like your race history, your employer, your income level, etc., are asked mostly for demographic and internal informational and statistical purposes, and are not weighed in our consideration of your application.

FUNDRAISING

  • 1. What is your fundraising requirement? Is that comparable to what most New York City Marathon Charity Partners require?

    For non-guaranteed-entry runners (that is, you don’t already have an entry to the race), the fundraising requirement is $3,500. This amount is comparable or less than what most of the NYC Marathon Charity Partners require, and we don’t require you to meet your minimum before getting your race entry, like many charities do. Team for Kids, for example, has a smaller fundraising requirement but you have to meet that requirement by October, or it comes out of your own pocket.

    For guaranteed entry runners (runners who already have their own slots/bibs), the fundraising minimum is $1,500.

    To the majority of our first-time applicants, $3,500 (or $1,500) is more than they’ve ever raised for an event in the past. We understand it can be very intimidating, but we’re confident that anyone who is willing to put in the work, start early, and share their personal story is capable of reaching this goal and then some. We give you the tools and assistance to get started and you have the resources and support of the entire Alzheimer’s Association, New York City Chapter at your disposal. You will be pleasantly surprised at the support you receive and you never know who you reach out to (either directly or indirectly) who also may have a connection to Alzheimer’s! The amount of money raised per participant, on average, is approximately $5,000, so it’s well above the fundraising minimum!
  • 2. How have your team members raised money in the past?

    We suggest tailoring your efforts to your particular Alzheimer’s or dementia experiences, and the friends and family you will be asking to donate. For example, one of our runners who knew that her parent’s friends weren't on Facebook and would be more appreciative of something sent in the mail, did the majority of her 2011 fundraising through a letter-writing campaign. She also kept a blog and posted links to new entries on Facebook, to keep her friends updated on her progress. Each post usually netted a new bunch of donations, which in turn fueled her training runs.  If you or your friends are tech-savvy, feel free to utilize social media (Facebook, Twitter, Instagram, Pinterest, a blog, Vine, etc.).  Have someone take a photo of you running/training, take a photo of your new gear, new shoes, etc. and post online to show what cause you’re supporting and dedicating all this time, energy and enthusiasm towards!  Most of these can be linked as well so efforts on one social media site can be shared and spread on another!

    Other, more traditional ideas include hosting a happy hour or special event for Alzheimer’s, putting together a silent auction or raffling off donated items, or even holding a bake sale.  We have a plethora of giveaway items promoting the Chapter that we’d be happy to send to you to help you with your fundraising efforts, and we’re always available to help with logistics and promote events to the friends, staff, and supporters of the New York City Chapter!

    The easiest way to double or even triple your money is through corporate matching gifts – often, employers will match the contributions made by their employees! Just because you don’t work for a company that matches, several of your donors might be eligible through their employers, so do your research! Ask your HR department or go to www.alznyc.org/matchinggifts and check it out.
  • 3. I am from out of state. Can the money I raise be donated to my local Alzheimer’s Association Chapter?

    Unfortunately, no. The New York City Chapter alone shoulders the significant costs and administrative functions associated with running the team, so we are, in turn, the Chapter that receives the donations.

    But rest assured that the New York City Chapter is not the only one that benefits from the money you raise. We participate in a 60/40 funds-sharing program with the national organization, meaning that sixty cents of every dollar funds the programs and services offered by the New York City Chapter, and the other forty cents funds the initiatives of our National organization, which also shares a portion of its revenue with the other network of 78 Chapters across the Nation.  We are all in this fight together!

    And if you live in an area that doesn’t directly benefit from the free programs and services the New York City Chapter offers, your money DOES go to work nationally, funding research and collaboration projects and activities that people all over the world can take advantage of…including the marathon team!

    If you are confident about where your money is going, even as an out-of-state team member, your donors will be confident, too!  If you or your (potential) supporters have any other questions let us know and we can connect you with our development team who can explain all this in more detail.
  • 4. Is there a branch of the team in my area?

    Your local Chapter may have a similar program for a race in their jurisdiction, but we are the only Alzheimer’s Association Chapter with entries to the New York City Marathon, and a significant portion of our runners come from out of state.
  • 5. What do my fundraising dollars pay for?

    Unlike most charities, Athletes to End Alzheimers’ team members have the opportunity to allocate their fundraising dollars. On an annual basis, we will hold a meeting where various Chapter program staff will make presentations to the athletes, explaining their various funding needs. The athletes, in turn, will vote on where they would like their funding to go. We feel this gives our athletes and all of their supporters a real feeling of ownership of the experience.

    Previous teams have voted to allocate funds to MedicAlert / Safe Return program enrollment, to create and fund an Early Stage Services Admin Assistant position, to fund various research grants, and to fund Special Assistance Program projects for the New York City Chapter, among others. Our Dementia Care Training for Professional Caregivers specifically aims to empower direct care workers from a variety of settings to provide the highest quality of care to persons with dementia. The training is currently offered in English and Spanish.

    If you are a Junior Committee member in good standing at the time of application, you have the option to move your total fundraising dollars to the Junior Committee allocation pool, in lieu of the Athletes pool. Runners choosing to do this will then vote as a part of the Junior Committee allocation instead of the Athletes allocation.
  • 6. Can I team up with a friend or family member to raise money?

    Sure! We have had several of these collaborative fundraising efforts in the past, and are more than happy to set you up with a group fundraising page, provided all members of the group have successfully applied and been accepted to the team. The group’s fundraising commitments will reflect the sum of all the individual fundraising requirements. For example, a $1,500 runner and a $3,500 runner who want to team up will have a combined fundraising requirement of $5,000. Both team members will be equally responsible for covering this minimum.
  • 7. Can I combine my fundraising efforts with another event, like the Walk to End Alzheimer's?

    No. Donations made to the Walk or other fundraising events (including other Athletes events) cannot double-count towards your fundraising requirement, sorry.
  • 8. What happens if I don’t meet the requirement by the November 30th deadline?

    We believe anyone who gets started with the fundraising process early enough and is committed to putting in the work can meet their minimums. It is incredibly rare that we see a runner put in significant fundraising effort and come up short of the minimum. But if, by November 30, you have failed to meet your fundraising commitments, we will charge the credit card on file the difference between your minimum and money you have raised to date.

    Extensions, if necessary, are granted at the discretion of ATEA staff on a case-by-case basis. Should you have any concerns, please feel free to let us know – we want to see you succeed and are here to help in any way that we can!
  • 9. What is your 501(c)(3) tax ID?

    The Alzheimer's Association, NYC Chapter is a tax-exempt organization under Section 501(c)(3) of the Internal Revenue Code (Tax ID number 13-3277408) and your gifts are tax deductible to the full extent of the law.
  • 10. Where do I tell people to mail in checks and who do I tell them to make it out to?

    Please make all checks out to the “Alzheimer's Association, NYC Chapter”.  They can be mailed to:

    Alzheimer's Association, NYC Chapter
    360 Lexington Avenue, 4th Floor
    New York, NY 10017
    Attn: NYC Marathon
  • 11. Can I mail in cash?

    Technically you can, but we VERY strongly advise against doing this. If it gets lost, we have no way of knowing where it went or how much it was for as we can’t track it. If you have cash, we would love for you to stop by and drop it off in-person at our Chapter. Plus it would give us a chance to thank you personally!

    One can also directly deposit the cash into their account, and input it only as a personal donation online. By entering the donor's name in the recognition name option on the donation application, this will allow you to acknowledge your donor for their given donation. Their name will appear next to the donation amount on your personal page.
  • 12. How do I make sure my fundraising page/efforts is credited for all the support I’m receiving?

    To ensure you get credit for any donations that come in to us, make sure your supporter writes legibly the following information in the Memo portion of the check:

    NYC Marathon – [First name Last name]
  • 13. How long does it take for my contribution to show up on my page?

    Given our lean staff here (since we want your money to go directly to programs and research, not salaries!), please allow up to two weeks for processing. This event also falls at the same time we have four Walks and other fundraising campaigns that involve over 7,000 participants (and all of their donors), so this is an extremely high volume time of year from us. All good problems to have but we appreciate your patience and consideration. Any concerns if your donation came in but was not processed yet, feel free to let us know and we can check for you!

TRAINING

  • 1. I’ve never run a marathon before. Is this a good idea?

    Yes! Our three experienced coaches have put together a three-tiered training program that has successfully served runners at all experience levels, whether you want to Boston-qualify or make it to the finish line. And every year, a sizeable portion of our team is made up of first-time marathoners. The combination of training for such a huge physical feat and fundraising for such an emotional cause has served our runners well in the past. Donations and encouragement from your friends and family as you rack up the miles can help you get through the physical challenges ahead of you.

    However, a marathon is no small feat, and training for a marathon is no small commitment. Regardless of your level of fitness, we recommend any aspiring marathoner speak with their physician and/or complete a full physical before beginning any endurance training program.
  • 2. On a week-to-week basis, what does your training schedule look like?

    Our coaches will put together a schedule that begins in early June and takes you through to Race Day. We will send this to you shortly after your formal acceptance to the team. This schedule is broken up into three levels – beginner, intermediate, and advanced – and is supplemented by weekly coaching emails that tell you what particular skills will be focused on that week at team practice. Technical workouts, such as speed drills, will be explained so those unable to attend or joining us from out-of-state will be able to re-create these workouts on their own.

    Coached, in-person runs will take place three times a week, each week: Tuesday and Thursday evenings and Saturday OR Sunday (subject to change) mornings (the day will depend on the NYRR race schedule for that weekend, special events like Summer Streets, coach availability, etc.). Long runs, the cornerstone of any marathon training program, will take place on weekends, and the locations of these runs will vary. Shorter runs will almost always take place in Central Park. We are working with our volunteers and other resources to make bag check available for every weekday run, and hopefully, every weekend long run.

    Runners are welcome to join team runs as they are available. Some runners come for each and every team run, others join occasionally or just on weekends, and still others are never able to make it to a group run. While we request you check in with the coaches from time to time to update them on your status, we do not require attendance at any of the group runs, though it’s always encouraged! We DO request a weekly RSVP from all team members, so that coaches may plan accordingly. Those running late to team runs or who need to cancel at last minute are requested, as a courtesy, to message one of the coaches to let them know their status, as oftentimes the group will wait until everyone is there before starting.

    You must provide your own water, sports drinks, gels, chews, electrolyte tabs, or other fuels.
  • 3. Can I bring friends to team runs?

    Because we have a large group of athletes and want to ensure proper attention is paid to our ATEA athletes, team runs are limited to team members only. Occasional out-of-town guests who are physically capable of completing the team workout may be allowed, at the discretion of the coaches
  • 5. Do you have a question that was not listed above?

    Please email me at athletes@alznyc.org and I, or one of my colleagues, will get back to you in an expeditious manner. We would love to hear from you and get a chance to get to know you and any concerns you may have. We have a wonderful team, staff, and coaches, and hope to get the chance to cheer you on in this truly iconic race!

 

 

On behalf of our staff, Board, and clients here at the
Alzheimer’s Association, NYC Chapter, THANK YOU and happy running!

--Candace Douglas
Director of Constituent Events